Privacy Policy

Created by potrace 1.11, written by Peter Selinger 2001-2013

Professional Confidentiality & Non-Disclosure Statement

Professional Secrecy: As a professional [translator/interpreter], I am bound by professional secrecy and strict codes of conduct. All information provided, whether written in documents or spoken during interpretation assignments, is treated as strictly confidential.

Data Security:

  • Source documents and translations are stored on secured, encrypted systems.

  • No information will be disclosed, sold, or shared with third parties without your explicit written consent, unless required by law.

  • If a project requires the involvement of a second linguist (e.g., for proofreading), they are bound by the same strict non-disclosure agreements (NDAs).

Project Disposal: Upon completion of the assignment and settlement of the invoice, source files and translations can be permanently deleted from my systems upon your specific request, subject to legal record-keeping requirements.

1. Introduction

This Privacy Policy explains how Perfect in Translation collects, uses, and protects your personal data. As a professional translation and interpretation service provider, we are committed to maintaining the confidentiality of your documents and personal information in accordance with the General Data Protection Regulation (GDPR).

2. Information We Collect

We may collect and process the following data:

  • Contact details: Name, email address, phone number, and physical address.

  • Source documents: Any personal data contained within the documents provided for translation or interpretation.

  • Billing information: VAT number, bank details, and invoicing history.

3. Purpose of Processing

We use your information solely for:

  • Providing accurate translation and interpretation services.

  • Communicating regarding quotes, deadlines, and project specifications.

  • Administrative purposes, such as invoicing and tax compliance.

4. Confidentiality and Professional Secrecy

In accordance with the professional code of conduct for translators and interpreters:

  • All source documents and oral communications are treated with strict confidentiality.

  • Data is only shared with third parties (such as specialized revisors) if strictly necessary for the project and only with your prior consent.

5. Data Retention

We retain your personal data and translated documents only for as long as necessary to fulfill the purposes for which they were collected, or to comply with legal, accounting, or reporting requirements.

6. Your Rights

Under the GDPR, you have the following rights:

  • Access: Request a copy of your personal data.

  • Rectification: Request correction of inaccurate data.

  • Erasure: Request the deletion of your data (“right to be forgotten”).

  • Object: Object to the processing of your data for specific purposes.

7. Contact Information

For any questions regarding this Privacy Policy or to exercise your rights, please contact:

Perfect in Translation, Nadine Faes, nadine@perfectintranslation.com, +32 486980759.